Media Inside an Organization

Communication is the transfer of information, ideas and feelings between people and groups of people. The need for and dissemination of information is a very important factor in the successful functioning of the organization. Various forms of communication systems within the organization reflects the importance of sharing information within the organization.

Types of communication systems within the

Communication systems within the organization can be both internal and external. Internal communication takes place within the organizational structure among the various levels of the hierarchy of the organization. This communication concerns the internal processes of organizations such as human resources and finance.

External relations refers to the communication that happens with groups and individuals who are not members of the organization. This communication concerns the information exchange that occurs between other organizations to conduct business and customers, whom the organization provides its products and services.

Four categories of Communication

There are four categories of communication. These include:

- Speech
- Writing
- Images
- Alarm

Written

In organizations, much of the information transmitted through written means or by sending a letter or note, or more commonly, by e-mail.

The advantages of written communication. It provides fixed and tangible record of the information that was exchanged. It may also serve a variety of purposes, from informal to formal communication. Written communication can also be easily duplicated and send letters and e-mail is a flexible and efficient.

In the organization of written communication is often used to confirm the oral communication, as it provides a fixed record of the information exchanged.

Disadvantages of written communication. It is not always the best means of communication because it does not provide immediate feedback. In addition, through written communication medium involves more time and cost. In addition, it is useful to consider what message should be absorbed into the writing medium since after transfer of such information is difficult to change.

Oral / Audio

Oral reports or speeches are often the preferred medium for sharing information in an informal atmosphere, because it provides a number of immediate benefits while trying to break the suggestions and ideas.

Advantages of oral communication. There are direct and promises immediate feedback. This reliable means of communication when it is used to encourage or persuade in only one currency. Most organizations tend to start their projects and proposals through face to face meetings, because it leads to confidence and conviction.

Disadvantages of oral communication. Despite the undeniable advantages of speech is a means of communication, still should be used with caution, especially in organizations with a speech does not provide a written reference to the exchange of information and agreements, agreed. Also scarce speech provides control lines of communication and no time to think, to provide satisfactory answers.

Visual

Within the organization of visual communication is often used to assist in the meaning and deliver a clear message. It is often used in presentations, and often accompanied by written and oral communication.

The advantages of visual communication. Can yield significant results when they are accompanied by verbal or written communication, because it reinforces the message from another medium of communication. In addition to improving oral communication, visual communication is often used to explain the digital information, because it is difficult to understand without visual aids.

Disadvantages of visual communication. Despite the benefits of visual communication is difficult to interpret without the aid of written or oral, and it often needs a good body language, to deliver its meaning correctly. In addition, visual communication often expensive to produce.

Information flow

These types of connection, all to facilitate the flow of information within the organization. Through this flow of information the organization has the necessary means to ensure that their staff adhere to the norms and rules, which took in the organization.